The Items section is used to manage items in your inventory.
To set up your Items, open your Dashboard and head over to
Inventory > Items
Add New Items
To add new items, click on the '+' button
You will need to provide the details for the following fields
The breakdown of the fields are as follow
|Name||The name of your item|
|Model||The model number to identifies this item in your inventory|
|Description||The description for your item|
|Plain Text Description||The text description of your item|
|SKU||The unique SKU to identify this item in your inventory|
|GTIN||The Global Trade Item Number to identify your inventory|
|Barcode||The barcode to identify this item in your inventory|
|Weight||The weight for this item|
|Length||The length for this item|
|Width||The width for this item|
|Height||The height for this item|
|Parent||The parent item for this item|
|Bundle||Determine whether this item is a bundle item or not|
|Bundle Item||Items that belong to this bundle (only applicable when bundle is enabled)|
|Brand||The brand for this item|
|Category||The categories for this item|
|Image||The main image for this item|
|Additional Images||The additional images for this item|
The current quantity available at the location.
Note: You will not be able to modify the field if Inventory Integrity is enabled within company settings
The internal identification for the location where the item is stored at within the warehouse. (Optional)
|Stock Warning Level||
Item quantity will be highlighted yellow if it falls below the level
|Stock Danger Level||
Item quantity will be highlighted red if it falls below the level
Note: Quantity will be recalculated automatically based on the bundled items.
|Price||The selling price for the item|
|Cost||The cost price for the item|
|Retail||The retail price for the item (Only for Qoo10)|
|Locations||The selling price for the item based on locations. Only used for Equotix POS.|
|Customer Groups||The selling price for the items based on the customer's group. Only used for Equotix POS.|
Statistics are used exclusively for tracking the item internally.
|Total Added Quantity||The recorded total quantity added for this item through the stock addition page.|
|Total Deducted Quantity||The recorded total quantity deducted for this item through the stock deduction page.|
|Average Cost||The average cost for this item based on stock addition and deduction.|
|Pool Cost||The pool cost for this item based on stock addition and deduction.|
Deleting of Items
To delete existing items, select the items that you want to delete, followed by the "trash" icon. This will remove the selected items from the system.
In the example above, the item "Dumbbell / Barbell Set" will be removed.
Batch Update Channel Data
You can use the batch update feature to update multiple items' channel data at once. To do this, select the items you want to update and then click the 'batch update' button.
Note: Batch update channel data only updates the channel data and not the item itself.
After clicking the 'batch update' button, a pop-up window will appear where you can make the necessary changes to the selected items.
Upon saving, the changes will be applied to all the items selected.
Exporting of Items
You can export the list of items to an Excel file by clicking the "export" icon and then selecting "Export". This will generate a file containing the relevant data, which you can then save and use as needed.
You can specify the requirements for the items to be exported.
Importing of Items
You can use the "Import" feature to quickly and easily add/update large number of items in the system. To do this, you will need to upload an Excel file containing the relevant data, and the system will use this data to update the items accordingly.
Note: When using the Excel file to import new items, you should leave the "item_id" field blank in order to allow the system to automatically assign an item_id to the item.
If you enter a value in the "item_id" field, the system will attempt to update an existing item with that item_id. Additionally, it is generally a good idea to carefully review and verify the data in the Excel file before importing it, to ensure that it is accurate and complete.
Add Child Item
As a user, you have the ability to assign child items to your existing items in order to create a parent-child relationship. This can be a useful way to organise similar items, such as different color variations of a single product. Instead of creating separate listings for each color variation, you can create a parent item and assign the different colours as child items.
This allows you to have a single listing for the parent item, with the child items representing the different color options available. This can be more efficient and organized than creating separate listings for each individual color variation.
To start, click on the dropdown arrow next to the item that you would like to create the child item for. and select 'Add Child Item'.
Upon clicking, a copy of the item it will be displayed. From there, you can make any necessary changes to the details.
When creating a child item, it is important to remember to differentiate it from the other child items by considering the three points above. This will help to ensure that each child item can be easily identified and distinguished from the others.
For example, you can change the name of the item to be "10KG Dumbbell / Barbell Set - Red" to indicate that this is the red variation of the item.
To finalise the changes you've made to the child item, be sure to click the save button. It's important to note that the changes will not be saved and the child item will not be created unless the save button is pressed.
View Stock Flow
Viewing the stock flow of your items allows you to track the movement of your inventory over time. This can include the quantity of items that have been added to your inventory (such as through purchases), as well as the quantity of items that have been sold or removed from your inventory (such as through sales or returns).
By regularly reviewing the stock flow of your items, you can get a sense of how quickly your inventory is moving and identify any trends or patterns that may be emerging. This can be especially helpful for identifying which items are in high demand and may need to be restocked more frequently, as well as which items may not be selling as well and may need to be removed or discounted to move them more quickly.
In addition to helping you manage your inventory more effectively, viewing the stock flow of your items can also provide valuable insights into your overall business performance and help you make informed decisions about your product offerings.
Upon clicking, the breakdown of the item's stock flow will be presented.
View Channel Listing
Viewing Channel Listing allows you to see which channels your item are currently available for sale on.
Upon clicking, a list of the sales channels you have available will be displayed. This list will show the status of the item for each sales channel, indicating whether the item has been listed on that channel or not.
By clicking on the item links, you can access and view the details for that particular item. From there, you have the option to modify the details as needed. When you save the changes, they will be applied to the item on the corresponding sales channel.
Do refer to the Item Links guide on how you can publish items over to the respective sales channel